Administrative Assistant, Senior Job at Valencia College in Orlando

About this Position

Posting Detail Information

Position Number

SE0327.00000

Position Title

Administrative Assistant, Senior

Job Type

Staff

FT/PT

Full-Time

Employee Class Description

C2-Staff (ed. support)

General Position Description

Responsible for providing significant administrative support services to senior administrators and executive leadership, requiring in-depth knowledge of College operations and programs within the department.

Serves as a lead support for other clerical staff, exercising strong initiative and discretion related to the essential functions of the position.

Flexible Work Arrangement

Fully On-site: Employee performs all of their job duties at a Valencia College location, with flexibility in the work schedule, if appropriate.

Grade

2025

Exemption Status

Non-Exempt

Posting Number

S3707P

Location(s)

Orlando, FL 32811 - West Campus

Proposed Work Schedule (Please note hours subject to change based on business needs)

Monday-Friday 8AM -5PM - occasional evenings/weekends

Number of Vacancies

1

Posting Start Date

01/14/2026

Posting End Date

02/02/2026

Open Until Filled

No

Quicklink for Posting

Posting Detail Information

Temporary Position (Temp or Grant Funded) Details

Salary Range

$39,014

Essential Job Functions

Description of Job Function

1.

• Provides administrative support and perform a variety of duties including but not limited to maintaining senior administrators/executive's calendars; scheduling appointments, meetings and travel; providing assistance to faculty and staff.

Description of Job Function

2.

Plan and establishes systems and procedures to ensure efficient flow of materials and information in and out of the department.

Description of Job Function

3.

Drafts, formats, and proofread correspondence.

Conducts retrieval of records, compiles data to generates reports as needed and prepares complex documents for supervisor approval and signature.

Description of Job Function

4.

Supports the organization of programs, events, meetings, and conferences by securing venues, developing agendas, managing communications and invitations, maintaining budget control, and preparing related materials.

Description of Job Function

5.

Assist in budget preparation, purchasing, and transaction reconciliation; may process requisitions and use a purchasing card.

Description of Job Function

6.

Plans, researches, initiates, and carries out to completion recurring or special assignments.

Description of Job Function

7.

Takes minutes of meetings, prepares confidential documents and follows up to ensure timely reply and action.

Description of Job Function

8.

Answers and screens telephone calls.

Takes messages.

Opens, organizes and screens mail.

Description of Job Function

9.

Serves as an office lead to assigned personnel such as full and part time support staff, work-study students, and interns on the distribution of clerical work.

Description of Job Function

10.

Reporting to a Dean

a.

Coordinates the inputting of the class schedule into the student information system.

b.

Creates and distributes daily enrollment reports using the data warehouse.

c.

Researches and provides information on issues affecting students, staff and/or the campus using established guidelines from the College.

Description of Job Function

11.

• Performs other related duties as assigned.