Data Clerk Specialist

The Remote Data Entry Specialist is responsible for accurately inputting, updating, and maintaining information across company databases and digital records. The role supports internal departments—such as HR, finance, and operations—by ensuring all data is processed efficiently, organized, and accessible for reporting and administrative use.

Key Responsibilities

• Enter, update, and verify data in various systems and databases with high accuracy.

• Maintain and organize digital files, records, and documentation for multiple departments.

• Support HR and internal management with employee, payroll, and compliance data entry.

• Prepare regular reports and summaries based on data collected.

• Review data for discrepancies and follow up to resolve inconsistencies.

• Ensure data confidentiality and adhere to company privacy policies.

• Assist with administrative tasks such as preparing spreadsheets, creating reports, and maintaining filing systems.

• Communicate with team members via email or virtual meetings to clarify data requirements or resolve issues.

Skills and Qualifications

• Proven experience as a Data Entry Clerk or in a similar administrative role.

• Excellent typing speed and accuracy.

• Strong knowledge of Microsoft Office Suite (Excel, Word, Outlook) or Google Workspace.

• Familiarity with HR, accounting, or CRM systems (e.g., QuickBooks, BambooHR, Salesforce) is an asset.

• Strong attention to detail and organizational skills.

• Ability to handle confidential information with discretion.

• Self-motivated with the ability to work independently in a remote setting.

• Excellent communication and time management skills.

Education & Experience

• High school diploma or equivalent (post-secondary education is an asset).

• 1–3 years of experience in data entry, administration, or record-keeping.