Administrative Coordinator

We are seeking an Administrative Coordinator to join our team in Orlando, Florida. This Contract to permanent position involves supporting high-level administrative tasks, including board meeting coordination, recordkeeping, and correspondence. The ideal candidate will excel in managing schedules, organizing documents, and communicating effectively with stakeholders.Responsibilities:• Compile and distribute agenda packages for board meetings while ensuring all necessary documentation is prepared and shared with relevant parties.• Coordinate the board agenda process by liaising with internal departments and legal counsel to verify document accuracy and approvals.• Provide coverage during the Senior Manager’s absence, including meeting preparations and addressing board member requests.• Track board member terms, appointments, and compliance with ethics and training requirements.• Maintain detailed records of board activities, resolutions, and official documents, including notarizing and attesting as needed.• Perform duties as Recording Secretary, such as scheduling meetings, preparing minutes, and following up on action items.• Draft clear and concise correspondence and reports as required.• Support workshops, special projects, and events by organizing data, designing presentations, and compiling information from multiple sources.• Coordinate travel arrangements and prepare complex expense reports for senior management, including international travel.• Serve as a backup for travel coordination and expense reporting for the Chief Executive Officer.