Administrative Specialist

Job ID

39389

Location

Facilities Management

Full/Part Time

Full-Time

Regular/Temporary

Regular

Overview

The Facilities Management Division is seeking a highly qualified Administrative Specialist for our 33rd Street Maintenance District (Corrections). This position will provide varied administrative support tasks for the maintenance district. In return, we offer stability with excellent benefits, including membership in the State of Florida Retirement System.

Facilities Management Division prides itself on providing outstanding customer service through teamwork, innovation and the development of positive relationships with our customers and teammates. Our mission is to provide safe, sustainable, and well-maintained facilities and services through high standards of integrity, professionalism, and ethics.

We are committed to providing a work culture that emphasizes mutual respect, trust, career development, and a collaborative work environment that recognizes individual achievements.

Job Description

General Functions

This position is responsible for coordinating and providing administrative/clerical support to the assigned division/section. The role is responsible for assisting with day to day functions of the assigned area and for performing a variety of office support tasks including communicating with internal county staff.

Work is performed under the direct supervision of direct supervisor is reviewed based on accuracy, timeliness and effectiveness of results achieved.

Representative Duties/Assignments

Duties may vary based on area of assignment. The following are representative duties, it is not the intent to capture all duties performed by this classification.

• Performs word processing or data entry into CMMS system.
• Solves routine customer-related problems and answers questions via telephone and e-mail.
• Prepare general, routine correspondence or spreadsheets.
• Performs basic clerical duties such as filing, faxing, photocopying, and dispatching.
• Assists in preparing payroll and daily timesheets.
• Compile files, maintain logs, schedules meetings, etc
• Coordinates and maintains calendars for professional staff, coordinates and schedules appointments and vacation requests.
• Sets up interviews and coordinates training of staff members.
• Participates in emergency activities/responses.
• Performs other related duties as assigned.

Minimum Qualifications

High School diploma or equivalent.

Two (2) years of clerical or secretarial experience.; or an equivalent combination of relevant education or experience on a year for year basis.

Preferences

• Experience in providing administrative support in the public sector.
• Experience in Facilities Management.
• Experience with Microsoft Word, Excel, Advantage.
• Experience with CMMS (Computer Maintenance Management Systems) such as Maximo.
• Ability to type at a rate of 40 correct words per minute.
• PC experience with word processing, spreadsheet or presentation software.
• Technical experience in the use of a personal computer for information input and retrieval.
• Ability to demonstrate intermediate to advanced proficiency in word processing, spreadsheet or presentation software, grammar, spelling or filing.
• Possess and maintain a valid Florida Driver¿s license by date of hire.

Application Deadline

Open Date: 04/02/2026

Close Date: 04/09/2026

This posting is subject to close without prior notice.

Salary Information

Pay Grade: 010 - From $18.10 to $22.97

FLSA Status: Non-Exempt

Placement based on Education and Experience

Benefits

• 10 paid holidays and up to 2 floating holidays annually.
• 18 days paid time off per year.
• Longevity bonus based on years of service.
• 6 days of paid TERM (sick) time annually.
• Low-cost medical, dental, vision, additional life insurance.
• Free basic life, long term disability, and employee assistance for all the family members effective on day one.
• Participation in the Florida Retirement System.
• Employee assistance program includes multiple free one on one sessions with licensed counselors and online tools for legal advice, financial planning, personal life balance, etc.
• Free access to Wellworks gyms and Orange County Recreation Centers.
• Free onsite wellness coaching, including dietician and nurse.
• Tuition reimbursement program.
• Earn service time to forgive student loans.

This position qualifies for an additional $1.00 per hour for working at Corrections

Disclaimer: Benefits may vary for employees under collective bargaining agreements.

For more information on Benefits visit - https://www.ocfl.net/EmploymentVolunteerism/EmployeeBenefits.aspx

Veterans Preference

If you are claiming Veterans' Preference, you are responsible for providing the required eligibility documentation by the closing date of the posting. Please scan and upload a copy of your cover letter and supporting documents, to Orange County Human Resources Division via the secure Box.com folder.

Your cover letter should include the Job ID number you are applying for, the title of the position, your full name and the last 4 digits of your social security number. *If you are a current employee returning from active military service, you may be eligible for promotion preference if the active military service qualifies for Veterans' Preference. Please note that Veterans' Preference applies only to a Veterans' first promotion after reinstatement or reemployment, without exception.

Educational Requirements

If your education was obtained in the United States, the County recognizes degrees or diplomas which are accredited by an agency recognized by the United States Department of Education (USDE) or the Council for Higher Education Accreditation (CHEA). If you have obtained education from a country other than the United States, your degree or diploma must be evaluated to determine the United States equivalency by a member of the National Association of Credential Evaluation Service (NACES) or the Association of International Credentials Evaluations (AICE) at your expense.

Address

2450 33rd St Orlando, FL 32839

Notes

Selected candidates will be required to provide employment references and will be required to complete a pre-employment drug, physical and background check.

The initial assignment will be the 33rd Street Maintenance District (Corrections). Standard work hours are Monday thru Friday 7:00 a.m. to 4:00 p.m. Work hours may include, weekends, after-hours, and post hurricane response due to operational needs.

This position is subject to assignment at any Facilities Management location due to project, task, or operational requirements.