Document Control and Administrative Services Manager

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

At Jacobs, we’re challenging today to reinvent tomorrow—delivering solutions that advance the well‑being of our communities and the world. As our programs grow, so does the need for strong administrative and document management leadership to keep complex projects moving forward. We’re looking for a skilled Document Control and Administrative Services Manager to support a major Capital Program in Broward County, Florida.

This role is based in Fort Lauderdale, FL; however, candidates living outside the Fort Lauderdale area will be considered, provided they are willing to travel to the office/client site in Fort Lauderdale at least twice per month.

In this highly visible role, you’ll play a key part in ensuring smooth operations across the Program Management Office (PMO) while supporting a diverse team delivering essential infrastructure improvements. You’ll oversee administrative services, office management, document control operations, and staffing for these functions. You’ll also help guide the implementation and ongoing management of the program’s document management system, ensure consistent and accurate document flow, and lead a team responsible for the organization, accessibility, and distribution of project materials. Your expertise will help drive efficiency, quality, and compliance across the program.

What You’ll Do

• Lead and manage administrative services and document control teams within the PMO
• Oversee human capital resources assigned to administrative and document control functions
• Support the development, rollout, and implementation of the program’s document management system
• Manage and maintain program-wide document management systems, ensuring accuracy, access, and compliance
• Provide leadership and guidance across administrative and document control operations
• Oversee reproduction support services
• Manage mailroom, distribution, and logistics functions
• Oversee document retrieval, storage, and archiving processes
• Manage distribution of project documents to internal and external stakeholders
• Oversee office supply procurement, inventory, and tracking
• Manage office space planning, desk assignments, and equipment allocation

Here's what you'll need

• 5–10 years of experience in Office Management, Document Management, and/or Configuration Management supporting large‑scale programs or projects
• Strong communication, interpersonal, and organizational skills
• Experience managing staff in administrative or document control environments
• Working knowledge of Trimble ProjectSite
• Willingness to be onsite in Fort Lauderdale twice a month

Ideally, You’ll Also Have

• Experience supporting major capital programs or public sector infrastructure projects
• Familiarity with PMO environments and large, multidisciplinary project teams
• Ability to analyze and improve administrative and document management processes
• Demonstrated leadership skills with the ability to mentor and develop staff
• Strong problem‑solving skills and a customer‑service mindset

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount. Eligible employees may also enroll in a deferred compensation plan or the Executive Deferral Plan. Jacobs has an unlimited U.S. Personalized Paid Time Off (PPTO) policy for full-time salaried/exempt employees, seven paid holidays, and caregiver leave. And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock.

The base salary range for this position is $85,000.00 to $130,000.00. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on March 06, 2026. This position will be open for at least 3 days.

We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.