Legal Administrative Assistant

Position Overview

We are seeking a highly organized legal assistant with experience in medical malpractice defense litigation to support our attorneys in a fast-paced environment. The ideal candidate will have a strong background in defense litigation, particularly in casualty and healthcare matters, and be adept at handling complex administrative and legal support tasks.

Key Responsibilities

Perform secretarial and clerical duties with attention to detail and accuracy.

Open mail for attorney and log time on time sheet as necessary.

Enter attorney time sheets into computer daily.

Answer telephone, providing non-legal information when possible, referring calls to attorneys, and taking messages.

Transcribe dictation using BigHand, and occasionally draft correspondence or prepare legal documents for attorney approval.

Maintain and organize case files, coordinating with file clerks or office manager as needed.

Schedule depositions, client meetings, and other appointments, with knowledge of medical malpractice litigation workflow.

In emergencies, deliver or collect documents for attorneys at courthouses, other law offices, or hospitals.

Make travel arrangements and hotel reservations for attorneys.

Maintain attorney diary system and monitor deadlines specific to medical malpractice defense cases.

Perform additional duties as required to support the legal team.

Minimum Requirements

3–5 years of defense litigation experience, with medical malpractice, casualty, or healthcare defense preferred.

Proficient in Microsoft Office Suite.

Ability to manage a heavy workload in a fast-paced environment.

Excellent communication skills with clients and co-workers.

Proven track record of organization, exceptional typing skills, keen attention to detail, and ability to prioritize, multitask, and work effectively in a team.

Great Benefits Package! APPY TODAY

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here

https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.