Document Controls Lead (Kissimmee)

Overview

As Document Control Lead in WSP's Project Controls team, you will shape how project records are organized and accessible across design and construction phases. You'll implement and manage large-scale EDMS systems, ensuring proper documentation flow from inception to closeout. You work closely with cross-functional teams to meet QA and contractual standards while driving efficiency and consistency. Your role combines system administration, training, and process optimization to support complex mega-program delivery.

Compensation / Benefits

• comprehensive benefits package (medical, dental, vision)
• disability and life insurance
• retirement savings plan

Responsibilities

• Lead the setup and administration of the project Document Management Plan and related procedures
• Manage and monitor Electronic Document Management System(s) across the project lifecycle
• Develop training guidelines and conduct recurring training on Document Management requirements
• Coordinate document reviews, transmittals, and naming conventions; oversee Bluebeam sessions
• Provide progress reports and ensure documentation is compliant with QA and contractual requirements
• Collaborate with Project Information Management Systems team for access, security, and troubleshooting
• Supervise and develop Document Control team members
• Optimize productivity and service quality across departments
• Ensure timely processing of documentation with project leads to support updates

Key requirements

• Bachelor's degree or equivalent
• 7-10 years of Document Control experience in design, construction, or similar projects
• Experience implementing document management systems for large/mega programs in construction
• Working knowledge of SharePoint, e-Builder, Aconex, Unifier, Procore, Bluebeam or equivalent
• Advanced MS Office skills including Word, PowerPoint, Excel, Visio
• Experience supervising Document Control staff
• Excellent written and verbal communication skills
• Ability to manage multiple high-priority deadlines; maintain confidentiality
• Technical knowledge of documents, records and data management systems
• Uphold safety and ethical policies and company code of conduct

• Excellent communication
• Strong organizational skills
• Leadership and team supervision
• SharePoint
• Procore
• Bluebeam