Administrative Assistant

We are looking for an Administrative Assistant to support daily front-office operations for a wholesale distribution organization in Orlando, Florida. This Long-term Contract position is ideal for someone who enjoys creating a welcoming office environment, managing routine administrative tasks, and providing dependable support across multiple business functions. The role combines receptionist responsibilities, clerical coordination, and light accounting assistance, making it a strong fit for someone who is highly organized and can stay focused in a fast-paced setting.Responsibilities:• Manage the front desk by answering incoming calls promptly, directing inquiries appropriately, and providing courteous assistance to callers.• Welcome guests and vendors in a courteous manner, ensuring visitors are received efficiently and directed to the correct contact.• Sort, open, and distribute incoming mail and coordinate outgoing packages, including preparing shipping labels for corporate deliveries.• Compile and maintain daily deposit tracking spreadsheets with accuracy and attention to detail.• Provide administrative support to the accounting team through document filing, invoice distribution, and assistance with accounts payable voucher processing.• Monitor inventory of office and break room supplies, place replenishment orders as needed, and keep shared spaces organized and stocked.• Use and maintain office equipment such as copiers, computers, and postage machines to support smooth daily operations.• Perform data entry and complete additional clerical tasks or special projects that contribute to the efficiency of the corporate office.