Part-Time Administrative Assistant & Receptionist

Position Overview

We are looking for a reliable, organized, and professional Part-Time Administrative Assistant & Receptionist to support the daily operations of our office.

The ideal candidate will be friendly, proactive, detail-oriented, and comfortable managing multiple responsibilities. This person will serve as the first point of contact for customers and visitors while assisting the team with phone calls, emails, customer leads, filing, office supplies, and general administrative duties.

Key Responsibilities

• Greet customers, vendors, and office visitors in a friendly and professional manner.
• Answer and direct incoming phone calls promptly and courteously.
• Take accurate messages and ensure they are delivered to the appropriate team members.
• Monitor and respond to the company’s email inboxes.
• Receive, document, organize, and follow up on new customer leads.
• Forward leads, service requests, and customer inquiries to the appropriate team members.
• Provide excellent customer service by addressing general questions and ensuring positive interactions.
• Organize, file, scan, and maintain physical and digital company records.
• Perform data entry and update customer or company information accurately.
• Assist with appointment scheduling, calendar management, and meeting coordination.
• Monitor office supplies and place orders as needed.
• Restock essential items, including paper, coffee, cups, restroom supplies, and other office necessities.
• Keep the reception area, supply areas, and shared office spaces organized and properly stocked.
• Assist with document preparation, proofreading, printing, copying, and scanning.
• Handle confidential customer and company information with discretion.
• Follow up on pending administrative matters and help ensure that daily office tasks are completed.
• Provide general administrative support to management and other team members as needed.

Qualifications and Skills

• Previous experience in administrative support, office management, customer service, clerical work, or a receptionist position is preferred.
• Maintain a neat, polished, and professional appearance and demeanor, as this position regularly interacts with customers, vendors, and office visitors.
• Strong organizational and time-management skills.
• Ability to prioritize responsibilities and manage multiple tasks efficiently.
• Professional and friendly communication skills.
• Excellent phone etiquette and customer-service skills.
• Comfortable communicating with customers by phone and email.
• Strong attention to detail and accurate data-entry skills.
• Basic computer proficiency, including Microsoft Word, Excel, and Outlook or similar applications.
• Ability to work independently, take initiative, and follow up on assigned responsibilities.
• Reliable, punctual, proactive, and willing to learn.
• Ability to handle confidential information responsibly and professionally.
• Bilingual English and Spanish skills are highly valued.

Work Schedule

Monday through Friday

8:00 a.m. to 12:00 p.m.

20 hours per week

This is an in-person, part-time position with a consistent morning schedule.

How to Apply

Please submit your résumé and a brief introduction explaining your relevant experience and availability.

Send your application to [email protected] with the following subject line:

Part-Time Administrative Assistant & Receptionist Application

Pay: $17.00 - $18.00 per hour

Work Location: In person