Office Assistant / Administrative Clerk

Job Summary

We are seeking a reliable, proactive, and detail-oriented Office Assistant / Administrative Clerk to support our day-to-day office operations. This role is responsible for helping maintain an organized and efficient office, managing incoming correspondence, coordinating administrative tasks, tracking scheduled meetings and appointments, and ensuring general office needs are handled properly.

The ideal candidate is organized, responsible, comfortable with basic computer applications, and able to manage multiple tasks independently. This position requires someone who pays attention to details, communicates professionally, and takes initiative to keep daily office operations running smoothly.

Responsibilities

• Support and coordinate day-to-day office operations and administrative activities
• Receive, sort, and distribute incoming mail and correspondence to the appropriate departments
• Monitor emails and other office communications and direct information to the appropriate staff or department
• Answer and direct incoming phone calls and general inquiries professionally
• Maintain awareness of upcoming meetings, appointments, deadlines, and scheduled events
• Assist with calendar management and meeting coordination as needed
• Handle and track routine company payments, including toll payments, utility bills, and other office-related expenses
• Maintain basic records of bills, payments, receipts, and upcoming due dates
• Perform accurate data entry and maintain organized electronic and physical filing systems
• Assist with document preparation, scanning, printing, copying, and other general clerical duties
• Monitor office supplies and place or coordinate orders when necessary
• Monitor office equipment and coordinate maintenance or report issues when needed
• Help ensure the office remains clean, organized, presentable, and properly maintained
• Communicate with vendors and service providers regarding routine office needs when necessary
• Provide administrative support to different departments as needed
• Handle company and confidential information responsibly and professionally
• Assist management with other general office and administrative tasks as assigned

Experience & Qualifications

• Previous experience as an Office Assistant, Administrative Assistant, Office Clerk, Receptionist, or similar administrative role is preferred but not required
• Basic proficiency with Microsoft Office, including Word, Excel, and Outlook
• Strong organizational and time-management skills
• Good written and verbal communication skills
• Ability to prioritize multiple tasks and follow up on responsibilities
• Strong attention to detail and accuracy
• Comfortable working independently and taking initiative
• Basic knowledge of record keeping, invoices, bills, and payment tracking is a plus
• Ability to handle confidential information professionally
• Reliable, punctual, and responsible
• Bilingual skills are a plus but not required

We are looking for someone who will take ownership of daily office responsibilities and help maintain a professional, organized, and efficient work environment.

Join us in creating a welcoming office environment where your organizational talents can shine! This role offers a chance to grow your administrative expertise while supporting a collaborative team dedicated to excellence.

Pay: $18.00 - $20.00 per hour

Benefits

• Flexible schedule

Work Location: In person