Executive Assistant to the Chief Executive Officer (CEO)

Executive Assistant to the Chief Executive Officer (CEO)

Position Summary

The Executive Assistant to the CEO provides high-level administrative and operational support to the Chief Executive Officer. With 5+ years of executive support experience, this role requires strong organizational skills, professional judgment, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant serves as a trusted partner to the CEO and a key liaison across the organization.

Key Responsibilities

Executive & Administrative Support

• Manage the CEO’s calendar, scheduling meetings, prioritizing appointments, and events to ensure he is not overbooked or overcommitted.
• Coordinate domestic and international travel, itineraries, and logistics
• Prepare meeting agendas, presentations, reports, and briefing materials
• Screen and prioritize calls, emails, and requests
• Anticipate executive needs and provide proactive support

Communication & Coordination

• Serve as a primary point of contact between the CEO and internal/external stakeholders
• Draft and edit professional correspondence and communications
• Handle confidential information with discretion and professionalism

Projects & Operational Support

• Assist with special projects, strategic initiatives, and cross-functional coordination
• Track deadlines, action items, and follow-ups
• Support leadership meetings and executive events

Office & Administrative Management

• Process expense reports, invoices, and reimbursements
• Maintain organized filing systems (digital and physical)
• Support office operations and vendor coordination as needed

Required Qualifications

• Bachelor’s degree or equivalent professional experience
• 5+ years of experience supporting senior executives (C-suite preferred)
• Strong organizational, time-management, and multitasking skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office
• High level of professionalism, discretion, and reliability

Preferred Qualifications

• Experience working with boards of directors or senior leadership teams
• Background in fast-paced or growing organizations
• Project coordination or light project management experience

Core Competencies

• Attention to detail and follow-through
• Ability to prioritize in a dynamic environment
• Strong problem-solving and judgment
• Professional demeanor and executive presence